Policy Manual



Deceased Students

Policy #:


Authorized by:

Assistant Dean for Student Affairs 11/26/2001

Approved by:

Dean of the University 06/05/2002


When a student dies while enrolled in the university or in an admission status, several actions take place which affect that student's family or estate, official records, and status in the university. This policy is intended to make the handling of these matters as uniform as possible within the framework of survivor wishes and the circumstances of each case.

The major points to be dealt with are: setting of deceased indicators; cessation of mail to the deceased; maintenance of complete and accurate records: both paper and electronic; and withdrawal transaction dates and refunds.

The initiation of all actions pertaining to a deceased student must result from official notification of death. The Dean of the University makes official notification of a student's death to the campus.

Upon verification, the Office of Records and Registration notifies the Dean of the University, the Dean's administrative assistant, Instructors, the Office of Financial Aid, Scholarships, and Veterans' Affairs, the Advisement Counseling Center, the Admissions Office, the Business Office, Student Life Office, Marketing & Public Relations, Alumni Relations Office, and the Library.