SUBJECT: Printing & Distribution of Study Guides & Other Class Handouts
POLICY #: ACAD205
AUTHORIZED BY: Associate Dean for Academic Affairs date 8/1/95
APPROVED BY: Dean of the University date 8/1/95
1.C100 funds will be used to fund the printing of study guides and other class handouts.
2.The Division Chairs will provide the original study guide, a completed Receipt for Delivery of Study Guides form, and a completed Printing Request Form to the Bookstore Manager. The Division Chairs will provide all the guides for a given semester no later than 55 days before the term begins. (The faculty member should list the study guide on the book order form provided by the Bookstore.)
3.The Bookstore Manager will forward the paperwork to the Assistant Dean for Administrative and Financial Services for his approval and signature, and he will forward it to the Director of Public Relations.
4.The Director of Public Relations will obtain a quote from the USC Printing Office and complete the applicable section of the Receipt for Delivery of Study Guides form and will be responsible for insuring that the study guides are printed and bound. The Director of Public Relations will then forward the study guides paperwork to the Purchasing Agent to be forwarded to USC Printing at least 45 days before the term begins. The Purchasing Agent will send the Receipt for the Delivery of Study Guides to the Bookstore Manager. The Bookstore will set the price of each study guide at 130% of the actual per-copy printing cost.
5.The guides will be delivered to the USC Sumter Bookstore. The Bookstore Manager will return the original study guide and three extra copies to the professor who created the study guides.
6.When textbook order forms are sent to the Division Chairs, the Bookstore Manager will inform each Division Chair of the number of study guides unsold for the courses in his or her division.
7.The Division Chairs, the Associate Dean for Academic Affairs and the Bookstore will be given a general accounting on study guides by February 15 each year.
8.The C100 fund will support any shortages or absorb any profits after the final accounting. The idea, however, is to plan so that profits and losses will be minimal.
Receipt for Delivery of Study Guides
and Other Class Handouts
Send this completed form to the Bookstore when placing order for printing of publications.
To be completed by Division Chair:
Date of Request:________________ Expected return date:_____________
Name of Publication:_________________________________________________
Course Name and Number:______________________________________________
# of Copies:______________________ # of Pages:______________________
To be completed by Information Officer:
Printing Cost:__________ Quoted By:__________________ Date:________
To be completed by Bookstore Staff:
Date Received in Bookstore:________________ # of Copies:____________
The Bookstore Manager will return the original study guide and three extra copies to the professor who created the study guides.