OPENING CONVOCATION COMMITTEE CHARTER

(Current 7/23/02)

PURPOSES:

The Opening Convocation Committee (OCC) serves as an advisory committee to the Dean of the University. The committee helps plan, conduct, and assess one of USC Sumter's major annual official events -- the Opening Convocation. Members of the committee coordinate all aspects of the event, including but not limited to the event's scheduled date and time, the physical location, sequencing, and timing of the various elements of the event, a budget for the event, the music for the event, publicity for and promotion of the event, recommendation of possible keynote speakers for the event, solicitation and awarding of door prizes, refreshments and/or food, coordination of the event with classes and other scheduled events on campus, and the post-event assessment.

In keeping with the Opening Convocation's status as one of this campus' major annual official events, and as the sponsor of this committee, the Dean of the University will work closely with the committee in developing an annual estimated budget, and will ensure that the OCC is provided funding in the campus' operating budget ("A" funds). OCC funds will be part of and administered through the office of the Associate Dean for Academic Affairs, and, as needed due to budget expenditure rules, in cooperation with the Cultural Events Committee.

As a Standing Institutional Committee, the sponsor of this Committee is the Dean of the University. The empowerment limits of the committee are to review and recommend to the Dean of the University, and to coordinate as necessary and appropriate with other working units and standing committees.
 

MEMBERSHIP (11):

 

  • Faculty Members (four; recommended by the Faculty Organization Chair to overlapping two-year terms)

  • Staff Members (two; recommended by the Staff Organization President to overlapping two-year terms)

  • Executive Assistant to the Dean of the University (ex officio)

  • Director of Marketing and Public Relations (ex officio)

  • Buildings and Grounds Superintendent (ex officio)

  • Student Life Staff Member (one; recommended by the Assistant Dean for Student Affairs to a two-year term)

  • Student (one; recommended by the Student Government Committee Chair to a one-year term)



PROCEDURES:

The OCC will meet as necessary. All members will have voting privileges. Officers will be elected annually from among the current membership of the committee. Unanticipated vacancies on the committee will be filled as soon as reasonably possible upon recommendation by the responsible organization or individual, and will be for the duration of the unexpired term of the vacant position. All terms end on December 31 of the year indicated in the term of appointment. Except for ex officio members, all members of the committee serve voluntarily and at the pleasure of the Dean of the University. The committee will publish minutes of meetings, to be distributed to all faculty, staff, and student organizations, and other members of the campus community as requested or needed.

This document supersedes all previous charters, in whole or in part, for the Opening Convocation Committee, including those dated July 24, 1997, July 1, 1998, and February 24, 1999.

 

 

 

 

 

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