Policy Manual

 

Subject:

Tuition and Fees Refund Policy

Policy #:

ADMN109

Authorized by:

Associate Dean for Administrative and Financial Services 04/28/98

Approved by:

Dean of the University - 6/12/98

  1. POLICY

    The University will refund a part of academic fees in certain cases. Changes in a student's status which require a refund:

    1. Change in a full-time student's schedule which results in reclassification to part-time.

    2. Change in a part-time student's schedule which results in fewer credit hours.

    Situations which require a refund:

    1. Course or courses dropped.

    2. Withdrawal from the University.

    3. Cancellation of a class by the University.

  2. WITHDRAWAL REFUND POLICIES

    The standard policy is for all students who do not meet the qualifications of the pro rata refund policy. The pro rata policy is for students who are enrolled at the university for the first time and who receive financial aid.

    SUMMER TERMS AND SESSIONS AND OTHER SHORTENED SESSIONS REFUND PROCEDURESAdjusted refund schedules are printed in the Master Schedule of Classes and are available in the Business Office. 

    1. Standardrefund procedures for withdrawal from the University.

      1. 100% refund of the charges less the administration fee, if the student's official withdrawal calculation is by the end of the first week of classes of a sixteen (16) week session (see section on Determining the Refundable Portion.)

      2. 90% refund of the charges less the administration fee, if the student's official withdrawal calculation is between the period specified in II.A.1., above, or before the end of the 10% period of enrollment for which the student was charged.

      3. 50% refund of the charges less the administration fee, if the student's official withdrawal calculation is between the period specified in II.A.2., above, or before the end of the 25% period of enrollment for which the student was charged.

      4. 25% refund of the charges less the administration fee, if the student's official withdrawal calculation is between the period specified in II.A.3, above, or before the end of the 50% period of enrollment for which the student was charged.

    2. Pro rata refund procedures.

      1. The pro rata refund policy is restricted to students who meet allthe following conditions:

        1. Students attending the University of South Carolina for the first time.

        2. Students who received Title IV aid.

        3. Students who withdraw on or before the 60 percent point in time in the period for which the student has been charged.

      2. Determining the pro ratapercentage.

        The pro rata refund percentage is determined by dividing the number of weeks remaining in the semester in which the student is enrolled by the number of weeks in the semester for which the student was charged. This percentage will be rounded down to the nearest 10% of that period.

  3. CORRESPONDENCE COURSE FEES REFUND PROCEDURES AND CIRCUMSTANCES

    1. Application not accepted.

    2. Withdrawal within one month and/or before grading and correction.

    3. Withdrawal after one month or after an assignment has been submitted for grading and correction.

  4. DETERMINING THE REFUNDABLE PORTION PROCEDURESADMINISTRATION FEE The University is permitted an administration fee of the lesser of 5% of the charges assess, or $100. After the administration fee is subtracted, the amount remaining is the amount of the refund. 

    1. The refund is for the portion of the tuition, fees, room, board, and other charges assessed the student, under the control of the University, equal to the portion of the period of enrollment for which the student has been charged that remains as of the withdrawal date, less any unpaid amount of a scheduled cash payment for the period of enrollment for which the student has been charged.

    2. A "scheduled cash payment" is the amount of university charges that is not paid by financial aid for the period of enrollment for which the student has been charged. The preliminary refund amount is calculated by multiplying the total charges assessed by the calculated pro rata refund percentage less the unpaid charges for the period of enrollment.

    3. An equally proportional period of time will be computed for an ?abbreviated session.

  5. REFUND DISTRIBUTION The Office of Financial Aid, Scholarships, and Veterans Affairs determines how much of the refund is distributed back to Title IV, HEA Program. 

  6. REFUND SCHEDULES Refund schedules are printed in the Master Schedule of Classes for each semester, term, and/or session. 

  7. APPEALS PROCESS

    1. An appeals process exists for students or parents who believe that individual circumstances warrant exceptions from published policy.

    2. Appeals are processed by the Withdrawal Appeals Committee. Address appeals to the Withdrawal Appeals Committee, Office of Student Affairs, University of ?South Carolina, Columbia, S. C. 29208.

  8. DROPPED COURSES - REFUND PROCEDURES

    1. A percentage of fees will be refunded for course(s) dropped within two weeks ?(fall, spring, and summer) after the first official day of classes or within an equivalent period for other courses. No refund will be made thereafter.

    2. Fall and Spring Semester circumstances:

      1. Course dropped before the end of the late registration period . 100%

      2. Course dropped from the end of the late registration period until two weeks after the beginning of the semester. 70%

    3. Summer Term and Sessions circumstances:Other Shortened Sessions:

      1. Course dropped before the end of the late registration period. 100%

      2. Course dropped before the end of the late registration period until one week after the beginning of the term. 40%

      3. Course dropped between one and two weeks after the beginning of the term. 20%

      4. Course dropped more than two weeks after the beginning of the term. 0%

    4.  Adjusted refund schedules are printed in the Master Schedule of Classes and are available in the Business Office. 

    5. Correspondence Course Fees and circumstances:

      1. Application not accepted.???? 100%

      2. Withdrawal within one month and/or before an assignment has been submitted for grading and correction. 75%

      3. Withdrawal after one month, or after an assignment has been submitted for grading and correction. 0%

      4. All requests for refunds must be received in writing before the end of the first month of enrollment.